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Facilities Specialist III

  • McLean, Virginia
  • Workplace Experience/Facilities
  • Added


Here at Appian, our core values of Respect, Work to Impact, Ambition, and Constructive Dissent & Resolution define who we are. In short, this means we constantly seek to understand the best for our customers, we go beyond completion in our work, we strive for excellence with intensity, and we embrace candid communication. These values guide our actions and shape our culture every day.  When you join Appian, you'll be part of a passionate team that's dedicated to accomplishing hard things.

The Facilities Specialist III provides administrative and facilities support for designated office and/or regions as required.  The ideal candidate will be a detail-oriented self-starter with strong communication and interpersonal skills, able to communicate effectively with individuals at all levels of the organization. This role serves as an intermediary between Appian employees and customers, prospects, partners, suppliers and third parties, you will collaborate with teams throughout the organization.

This is a full time, on-site position at our Corporate HQ in Mclean, VA.

To be successful in this role, you will:

  • Directly manage the work of vendors with accountability and oversight of their responsibilities. 

  • Oversees maintenance of accurate records and database of badging, parking, and any other building access requirements for employees.

  • Answer and manage incoming communications and Facility requests. 

  • Oversees booking of remote daily workspaces and conference rooms, reviewing and payment of invoices for remote bookings.

  • Supervises the maintenance and alteration of office areas and equipment, as well as layout, arrangement, and housekeeping of office facilities. 

  • Develop and implement sustainability initiatives with global facilities personnel.

  • Expense management and tracking of the office allocated budget

  • Coordinate and negotiate with external suppliers and third parties, for optimum terms on work, supplies, rates and all other expenditures

  • Maintains physical workstation/office-numbering system, database, floor plans and seating charts using our facilities management tools/software

  • Collaborate with other Workplace & Facilities team members on driving and supporting Appian initiatives.

  • Oversees various tasks for onboarded and off-boarded employees on-boarding of employees

  • Acts as a senior member of the Safety committee and emergency building contact. Will develop, implement and monitor all global Health & Safety Plans and all associated records and databases.

Basic qualifications:

  • 5+ years of experience with Corporate RE/ Facilities operations or in a relevant related position

  • Global real estate portfolio experience preferred.  Multi-city Domestic required.

  • Real Estate database management experience preferred

  • Strong and precise organizational, interpersonal and communication skills

  • Bachelor's degree in related field

  • Ability to maintain a pleasant, and professional attitude while experiencing frequent interruptions

  • Physical ability to lift 25 pounds


Preferred Qualifications:

  • Proficiency in Microsoft Suite and Google Applications

  • Experience managing multiple databases and associated reporting

  • Working knowledge of mail processes such as Federal Express and UPS

  • Strong planning and organizational skills

  • Ability to direct staff, vendors and contractors.

  • Ability to negotiate effectively


Some of the tools and resources we will equip you with include:

  • Growth: Continuous learning opportunities are a key focus for our department. Whether it is companywide weekly knowledge shares, biweekly continuing education sessions led by fellow CS members,  guild participation  , or free online trainings, there is always somewhere to turn for technical and professional growth.

  • Culture:  Appian’s customer success group is quickly expanding but the culture continues to make the department feel like a small community. Monthly social events are planned virtually and in the DC area by our  Center of Funcellence  while our First Year Experience (FYE) group concentrates on creating a smooth transition for all new employees entering the working force for the first time.



Tools and Resource 

  • Training and Development: During onboarding, we focus on equipping new hires with the skills and knowledge for success through department-specific training. Continuous learning is a central focus at Appian, with dedicated mentorship and the First-Friend program being widely utilized resources for new hires. 
  • Growth Opportunities: Appian provides a diverse array of growth and development opportunities, including our leadership program tailored for new and aspiring managers, a comprehensive library of specialized department training through Appian University, skills based training, and tuition reimbursement for those aiming to advance their education. This commitment ensures that employees have access to a holistic range of development opportunities.
  • Community: We’ll immerse you into our community rooted in respect starting on day one. Appian fosters inclusivity through our 8 employee-led affinity groups . These groups help employees build stronger internal and external networks by planning social, educational, and outreach activities to connect with Appianites and larger initiatives throughout the company.

About Appian

Appian is a software company that automates business processes. The Appian AI-Powered Process Platform includes everything you need to design, automate, and optimize even the most complex processes, from start to finish. The world's most innovative organizations trust Appian to improve their workflows, unify data, and optimize operations—resulting in better growth and superior customer experiences. For more information, visit . [Nasdaq: APPN]

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Appian Corporation is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, genetic information, or any other characteristic protected by law. Further, Appian will not discriminate against applicants for inquiring about, discussing or disclosing their pay or, in certain circumstances, the pay of their co‐worker, Pay Transparency Nondiscrimination . Appian provides reasonable accommodations to applicants and employees in accordance with all applicable laws .

If you need a reasonable accommodation for any part of the employment process, please contact us by email at and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

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